Bookkeeping for massage therapists

So it gets flagged with a little red flag in my inbox so that I don’t lose it. And then if it’s paper, then I literally I put it in a certain part of my backpacks that I will have access to by my computer when I sit down to pay the bills. Maybe upgrade if you feel like you need to or if your tax preparer is bugging you to. The thing that I really like about using an actual software and specifically one that connects to your bank is that you’re not going to miss anything.

Bookkeeping for massage therapists

If I buy paper clips, it is general office supplies. I make sure that every transaction that has happened since the last time I sat down and did bookkeeping is correctly categorized. In the way back times I would hand my professional tax preparer a literally written on a piece of paper kind of synopsis, here’s how much I took in doing massage. Here was much I paid for rent and utilities and new massage linens and laundry and education and insurance and all that stuff.

Bookkeeping for massage therapists

Also, some deductions, such as expenses for travel, entertaining, and percentage of space used for your practice, are limited, so it is necessary to understand the specific rules that apply to these areas. Penalties and interest for paying the wrong amount of taxes can cost much more than the fees you might spend to hire a professional tax advisor. Massage therapists can get into trouble if they do not understand the rules about paying taxes.

You started a business to help people AND make money. Keeping track of all that money Bookkeeping for massage therapists and where it goes is essential. As a massage therapist, you have some unique needs.

Linda Rost’s Better Bookkeepers

As a business professional, it is your responsibility to understand how to calculate how much you owe in taxes, what expenses are allowable as deductions and when your taxes are due. A massage therapist’s best friend can be a professional tax advisor. It’s recommended to seek professional help if you need guidance, especially at tax time. However, for most massage therapists, tracking daily income and expenses is something you can do yourself.

Bookkeeping for massage therapists

Please see our [1]Returns section for detailed information. And I really nerd out on this. So this is something that our community members and I talk about a lot during office hours. I have demonstrated how I do stuff in Wave with a screen share. We also, there’s another facet we’re not going to get into, but I also use a budgeting software that’s actually separate, and I nerd out on that every day.

So I moved away from QuickBooks, I think probably back to some kind of Quicken-ish. It was from Mac, it was called iBank at the time, which was essentially, again, electronic check register. And now I use a, and have for several years, I use a program called Wave Apps and it’s There are certainly paid features you can use. I don’t use any of the paid features.

They have been an invaluable resource for our business, helping us to streamline our financial processes and identify areas where we can save money. With on our side, I feel confident that our finances are in good hands. Learn the basics of how to handle taxes for your massage therapy practice. Depending on your own comfort level with tax planning and preparation, you may find it helpful to consult with a tax professional. Or you may simply have an unusual or especially complicated situation.

I’ve been using MassageMinder ever since I found it many years ago. I’m now a 77 year old therapist and am a bit “technically challenged”, so I use MM for all my tax records and filling. I would be in so much trouble without it. Thank you for your genius Roger.

And by the way, I don’t like the word virtue signaling because I find that often extreme conservatives like to weaponize it and use it against people that are genuinely trying to do good. Balance sheet—A financial picture of a business on a specific date with regard to assets, liabilities and equity. Assets include what you own; liabilities are what you owe. Your equity is essentially the balance difference when you subtract your total liabilities from your assets.

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I think you’ll get something from it. I think everyone can get something from it. Welcome to the Massage Business Blueprint podcast, where we help you attract more clients, make more money, and improve your quality of life. Access free tools and resources to help run your practice and retain clients. Take a photo of the space you intend to claim, as an audit could be made several years after you’ve filed the return and you may have moved in the meantime.

You should choose for bookkeeping for massage therapists because we are experts in the field, provide personalized and professional service, and offer competitive pricing. We’re dedicated to helping you succeed in your business. is better than the competition for bookkeeping for massage therapists because of our extensive knowledge and experience in the industry. We use the latest bookkeeping software and technology to ensure that your financials are always up-to-date and accurate. It’s important to keep in mind that these kinds of trades are taxable and should be recorded as taxable income. You’ll save many hours (and probably some money) by keeping accurate records throughout the year.

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Learn the benefits of an accounting system, including preparation of accurate returns and managing information needed to successfully run your practice. You will find out how easy it truly is to do your own bookkeeping. Keep track of all income, including tips—do not assume that you don’t need to report tips. GoCardless is a global payments solution that helps you automate payment collection, cutting down on the amount of financial admin your team needs to deal with. Find out how GoCardless can help you with one-off or recurring payments.

Make this part of your clients’ check-out process to ensure it gets done. Then set aside a time each week or each month (depending on how many transactions you have) to record your expenses. Once you record your purchases, do not throw that receipt away. It’s not enough to simply report your expenses. That will cut down on filing paper, just be sure you have access to all that.

The inclusion of an item on the following list does not mean that it is necessarily eligible as a business tax deduction. Consult with your accountant, tax advisor, or the IRS on all questions about appropriate deductions. I don’t even need to reward myself with a cookie anymore because I pay myself. That’s my every two weeks, monthly stuff. You’re going to create the routine that works best for you.


For example, if you trade massage therapy sessions for painting your office, you must include the cost of the massage as income and take the painting expense as a deduction. But if you trade for painting your house, you would declare the price of the massage you provide as income, but you cannot deduct the painting as it is for personal use, not a business expense. This can become a little complicated when you don’t receive payment at the time of service, which might happen if you bill insurance, for example. Again, keeping good records will help you avoid accidentally omitting paying tax on income or overpaying by paying the same tax in two tax years. A little miscellaneous note is that tracking your mileage as part of bookkeeping, just use an app.

If you’re like most massage therapists, you’re the visual and tactile type of person that needs to see and feel the whole week ahead of them. Invest in accounting software. Ditch the calculator and let technology do the math for you. There are a plethora of accounting software options. As a massage therapist, you likely need something pretty basic. Every business is unique, and there’s no single system that’s right for everyone.

Multiple one-off payments can quickly add up to a significant sum. However, with GoCardless in place, this significant sum will be making its way to your bank account quickly and smoothly without being chased up on multiple occasions. Suppose you opt to utilise massage therapy billing software. In that case, GoCardless integrates with more than 300 partners, including invoicing software like Xero and Quickbooks, which means that your payment platform operates front and centre across your business. So at the beginning of every month, also, I run a P and L, which is a profit and loss statement, which is just a fancy income and expenses report.